Sage Pastel My Business Online
South Africa’s first online accounting solution for small businesses
You’re shopping online. You’re banking online. Isn’t it time you managed your accounting online? Put your customer information in the palm of your hand, be a part of the online trend and watch your business grow from anywhere in the world, with My Business Online from Sage Pastel.
Sage Pastel My Business Online has been designed for use by small business owners and freelancers.
My Business Online is online accounting software with dashboards, graphs and drill-downs to any transaction that you and your accountant can access, 24/7 via the internet. It is easy to use, with no accounting jargon and an intuitive interface that will make running your business a breeze. With all our features and reporting, you can easily manage your banking and cash flow and always know how your business is doing. This innovative online accounting software solution encompasses business acumen of the future – imagine the possibilities for your small business! Keeping track of your sales, purchases, inventory, customers, suppliers and cash movements has never been so handy, current and mobile (For example, My Business Online has an iPhone application).
Why use online accounting software?
- No installation hassles – you can simply login and begin your work.
- No upgrades – you’ll automatically be working on the latest version of accounting software. .
- No data security hassles – your data is always safe and secure.
- Accessibility – invite your accountant as a user; they can simply login at their convenience – any time and from anywhere.
- Free feature updates, unlimited transactions and no set-up costs or monthly contracts.
Here are some of the exciting new features!
Information right at your fingertips
Nothing is more important to you than the knowledge that your business is on the right track. With our customisable dashboards, you can gain an instant understanding of how your business is performing.
For a bird’s eye view of your business, the Dashboard in My Business Online is the quickest and easiest way to get an overview of how your business is doing. See who your best customers are on the Dashboard Top Customers by Sales view, or see which Customers you need to keep an eye on in the Dashboard Top Customers by Outstanding Balance view. Want to see how sales are going? Have a look at the Dashboard Sales History graph. Detailed information can be seen by clicking on a bar in the chart. Which of your items is your money spinner? The Dashboard Top Selling Items highlights your best performers giving quantities sold and sales values.
Managing your To Do’s
The To Do List reminds you of who owes you money and whom you owe money to. By clicking on a line in the To Do List, you can drill down to a detailed breakdown of that line, and even further to the individual documents and transactions that make up the balance.
Drilling Down to Detailed Information
The Drill Down feature in My Business Online lets you look deeper into information that is presented on the screen. This drill down functionality is available on the Dashboard as well as report previews. When working on the Dashboard, for example, you can start by viewing the Sales History graph by month. By clicking on a bar on the graph you will drill down to a daily view of the sales for the month. By drilling down once more, you can view the original invoice.
Similarly, when you preview reports on the screen, the system offers drill down capabilities where possible. This enables you to view more detail about the displayed amount. For example, if you view a list of customers, you can drill down on any customer that has a balance. The drill down will take you to the customer statement, showing you all the transactions that make up the balance. You can then drill down further by clicking on, for example, an invoice, to see the original invoice.
Manage your Customers, Suppliers and Inventory
Using My Business Online, you can manage your customers, suppliers and inventory items. As you process, My Business Online keeps track of sales per customer and per item, and purchases by supplier and item. You can create customer categories, supplier categories and item categories to analyse your sales.
Have Customer Information on your Smartphone!!!!!!!!
The My Business Online iPhone* application puts your customer information in the palm of your hands. Log on from wherever you are to view customer information and record notes (which will automatically display in your To Do’s on the Dashboard). Search for customers and contact them straight from your iPhone, using your standard phone or email applications. Find your way to your customer’s offices using the map links and view your customer’s sales history while you are on the go!
My Business Online is also available on your Android Device*. For your Android device, you get all the features of the iPhone application plus the option to Process quotes and email these directly to your customers! These applications are available on the Samsung App Store for your smartphone and tablet.
*Available in certain countries only
Invoicing has never been this easy!
Whether you are buying from your Suppliers or selling to your Customers, with My Business Online your accounting could not be easier. With our Mobile Apps you are even able to invoice and quote on the go!
Create professional invoices quickly and easily using My Business Online and find out how easy it is to manage what your customers owe you and how to get paid faster.
Convert quotations to invoices at the click of a button and use the nifty Use Last Invoice Detail option to quickly and easily generate a new invoice based on the details of the customer’s last invoice. Use the My Business Online Report Designer to create your own professional, customized invoice layouts.
The Report Designer is a Windows application that can be downloaded and used to design customer and supplier invoice and statement layouts.
You can create recurring invoices quickly and easily for each customer that needs to pay you the same amount each month.
You create your recurring invoice once, specify the frequency and the invoice detail, and your invoices will be emailed automatically to each customer for you. Or you can save your recurring invoices as draft invoices for individual finalisation before sending! The My Business Online message centre will alert you to any draft invoices that need you attention after a recurring invoice run.
The My Business Online Customer Zone
Enable your customers to view their invoices online. Your customers will be able to view and print their own invoices and quotes, and, if you set it up, view their account history with you. You’ll even know when your customers have viewed their invoices!
Using Online Payments by Sage Pay*, you can get paid faster. By accepting credit card payments online, your customers can pay you and the payments will be automatically reconciled when you import your bank statement.
*Available in South Africa only
Manage your Bank Accounts
Save time with Automatic Bank Feeds! No more importing, no more manual processing and no more bank reconciliations! Simply link your online bank account to My Business Online and each day your accounting records will be updated automatically.
You can manage all your money with unlimited bank and credit card accounts in My Business Online. You can easily and quickly process payments, receipts and bank transfers. My Business Online will even remember which account, customer or supplier to use based on the description you enter while you are working!
Automatic Bank Statement Feeds
Set up automatic bank feeds which allow you to automatically import bank statements into your My Business Online bank or credit card accounts from banks and other financial institutions. This saves you having to manually import your bank statements.
Each day when you login to your company, any new transactions available in your bank statement will be available for review in the Bank Statements screen. You will save even more time by mapping transactions where My Business Online will automatically assign the correct accounts each time your automated bank statements are refreshed. Managing your bank account could not be easier!
Split your transaction lines when processing to your bank or credit card to allocate a single transaction to more than one account. For example, you may want to split a rates and taxes payment between rates and water accounts.
*Available in certain countries only
Reconciliations and more
Reconcile your bank accounts in seconds and make use of the many reports available in My Business Online to view your banking transactions. Use the Banking Dashboard Widget to display your banks and credit cards, with balances, and a graph of the last 2 months movements.
Reporting and Budgets
A comprehensive list of reports is available that you can print or email directly to your customers or to other users in your business. You don’t need to be an accountant to print financial reports. Simply view your Profit and Loss report or a Statement of Assets and Liabilities. Next time your bank manager asks for these reports, you’ll have them on his or her desk in record time!
Reports are available both in the Reports menu and from the many Reports sections on screen in My Business Online. Drill down directly to the transactions by clicking on a line in the report if the reports are printed in detail. Choose from the wide range of reports available for customers, suppliers, items, accounts, bank and credit cards and tax.
Track how specific areas of your business are performing with Analysis Codes. If your business has different locations, divisions, projects or any other dimensions that you would like to report on or compare to one another, you can achieve this easily.
Use budgets to keep track of your company’s performance against targets you have set. You can create annual budgets from scratch or base your budgets on historical data. View your budget using the Budget Report and track your budget performance against your actuals using the Profit and Loss Report with budget comparisons.
Getting started is as simple as logging onto www.pastelmybusiness.co.za, completing a quick online signup form and you’ll be on your way in minutes. Sage Pastel My Business Online – get the freedom to run your business online: your way, anywhere, any time.